PRE-AUTHORIZED PAYMENT, SPECIFIC AMOUNT

PRE-AUTHORIZED PAYMENT, SPECIFIC AMOUNT

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Bank
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

You are hereby authorized to withdraw from the following account the amount of [AMOUNT OF PERIODIC DEBIT, ex. $4,299.48] on a [PERIOD OF PAYMENT, ex. monthly, weekly] basis on the [BILLING DATE, ex. 15th day of each month]:

Bank: [BANK NAME AND ADDRESS]
Bank Transit No: [BANK TRANSIT NO., ex. 4444]
Account No: [ACCOUNT NUMBER, ex. 12345678]
Bank Tel. No. [BANK TELEPHONE NO., ex. (XXX) XXX-XXXX]
Bank Contact [NAME OF BANK CONTACT, ex. Susan Smith, Manager]

This shall be your good and sufficient authority for so doing.

We enclose an unsigned check from the account marked “VOID”.

[NOTE: IF MORE THAN ON SIGNATURE IS REQUIRED ON ACCOUNT, MAKE SURE BOTH BANK SIGNING OFFICERS SIGN LETTER]

Sincerely,

[YOUR NAME, ex. Jill Jones]

NOTIFYING BANK OF ADDITIONAL SIGNING OFFICER AND REQUESTING SIGNING PAPERS

NOTIFYING BANK OF ADDITIONAL SIGNING OFFICER AND REQUESTING SIGNING PAPERS

[DATE, ex. Wednesday, June 11, 1998]

[NAME, BANK AND ADDRESS, ex.
John Smith
XYZ Bank
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

We have recently approved the addition of one signing officer to our Account No. [ACCOUNT NO., ex. 12345678]. This individual’s name is [NAME AND TITLE OF NEW SIGNING OFFICER, ie. Sara Smith, Controller].

Would you kindly forward to us the necessary documents to give effect to this change. We will arrange to have them signed and returned to you as soon as possible.

Please note that all other signing officers, as per your records, remain the same.

Sincerely,

[YOUR NAME, ex. Jill Jones]

WIRE TRANSFER INSTRUCTIONS

WIRE TRANSFER INSTRUCTIONS

Please include the following information on all wire transfers to our bank account:

Account Name: [NAME OF ACCOUNT, ex. ABC Corporation]

Account Number: [ACCOUNT NUMBER, ex. 12345678]

Bank Transit Number: [BANK TRANSIT NUMBER, ex. 2111]

Bank Name and Address: [NAME AND ADDRESS OF BANK]

Please contact our account manager immediately, [NAME OF BANK ACCOUNT
MANAGER], at [(XXX) XXX-XXXX] should your encounter any difficulties.

RETURN PRODUCT ACKNOWLEDGEMENT: CREDIT ISSUED, NO RETURN FEE

RETURN PRODUCT ACKNOWLEDGEMENT: CREDIT ISSUED, NO RETURN FEE

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

If you are not satisfied, we have not done our job properly. I’m sorry that you are not pleased with [STATE PRODUCT(S) our Magnaflux compressor] (invoice #[INVOICE NUMBER]). I will immediately issue you a credit in the amount of $[AMOUNT], to be used against your next bill.

As you may know, we usually charge a [X]% [restocking / return etc.] fee to cover the costs we incur to restock and repackage the product; however, I want to keep you satisfied. I have waived this fee for you.

{ADDRESS THE REASON FOR THE RETURN AND TOUT ANOTHER PRODUCT, IF APPLICABLE, ex. I understand that operating temperature is a key concern for you. May I take this opportunity, Mr. Smith, to suggest our R3B model? This model will interface with your existing machinery and operate at far lower temperatures. I will be pleased to discuss the R3B’s features with you at your request.}

Please call me at XXX-XXXX if I can serve you in any way.

Sincerely,

[YOUR NAME, ex. Jill Jones]